Administrative Assistant - Head Of Commercial

About Us:

Establishment Labs is changing the medical device, breast health, aesthetics and reconstruction industry by designing, developing, and manufacturing an innovative portfolio of advanced medical aesthetic device technologies and wellness solutions. It is currently the world’s fastest-growing women’s health company.

Our Femtech solutions are proudly produced at two MDSAP-certified, carbon neutral, LEED Gold certified, state-of-the-art manufacturing facilities in Costa Rica and are approved for sale in more than 85 countries.

Since 2018 the company trades on the NASDAQ stock exchange under the ticker symbol ESTA and has a market cap of around $1.8 billion.

This is an exciting opportunity to join an innovative international company in hyper-growth as we launch a significant revolution to transform the women´s aesthetics industry. 

About the role:

To provide comprehensive administrative support to the Head of Commercial Operations (OUS) and ensure seamless operational management, enabling the department to meet its strategic goals effectively.

You will:

• Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Head of Commercial Operations.

• Expense Management: Prepare, track, and manage all expense reports for the Head of Commercial Operations, ensuring compliance with company policies and timely processing.

• Communication: Serve as a key liaison between internal and external stakeholders, ensuring timely and clear communication.

• Documentation: Prepare reports, presentations, and other documents as needed, maintaining accuracy and professionalism.

• Operational Efficiency: Assist with organizing events, tracking deadlines, and ensuring project milestones are met.

• Data Management: Maintain confidential files, records, and databases essential to departmental operations.

• Problem-Solving: Address administrative challenges proactively and offer innovative solutions.

• Coordinate with cross-functional teams, including Finance, Sales, and Marketing, to streamline operations and communication.

• Engage with vendors, suppliers, and external partners to support departmental projects and initiatives.

You are:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• Strong organizational and multitasking skills

• High school diploma or equivalent, nice to have Bachelor's degree in Administration or related field

• Fluent English and Native Croatian

• Administrative roles in international environments and experience in commercial operations support

• Minimum 5 years in administrative roles

• Limited travel within Croatia and occasional international travel may be required

This role is Zagreb based, hybrid.

Please submit your CV in English.

Important Note*: This job description includes the necessary aspects required to evaluate this job position. It should not be used as a complete list of unique responsibilities, skills or labors.*

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