Senior Executive Assistant

About Kocho

We believe specialist UK firms deserve the same level of service they would give their own clients.

We know that clients want expertise, a service they can rely on and intimate support from a named individual who knows their business.

Our relentless commitment to finding the best solution, our sense of pride in helping our clients achieve their goals and our thirst for understanding how technology improves business are what make us successful.

With us it’s Personal!

We thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who supports our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

About Kocho

We believe specialist UK firms deserve the same level of service they would give their own clients.

We know that clients want expertise, a service they can rely on and intimate support from a named individual who knows their business.

Our relentless commitment to finding the best solution, our sense of pride in helping our clients achieve their goals and our thirst for understanding how technology improves business are what make us successful.

With us it’s Personal!

We thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who supports our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Executive Assistant Responsibilities:

Diary management

Presentation skills

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees and executives.

Accurately recording minutes of meetings, and timeous distribution thereof

Retrieving corporate records, documents and reports as required

Manage travel arrangements

Function co-ordination

Reading and analysing incoming emails, submissions and distributing as needed

Preparing and distributing documents and requested information to executives

Assist local management team with ad hoc admin tasks and diary management

Receive visitors (when in office) and liaise with external clients

Objectives of this role

Support the directors primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows

Manage communication with employees by liaising with internal and external executives on various projects and tasks

Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Other Responsibilities

Manage professional and personal scheduling for directors, including agendas, mail, email, phone calls, client management, and other company logistics

Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

Provide administrative and office support, such as typing, dictation, spreadsheet creation, , and maintenance of filing system and contacts database

Maintain professionalism and strict confidentiality with all materials

Organize team communications and plan events, both internal and off-site

Key Attributes

Four or more years of experience in an administrative role reporting directly to upper management

Excellent written and verbal communication skills

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

Proficiency with office productivity tools and an aptitude for learning new software and systems

Flexible team player, willing to adapt to changes and unafraid of challenges

Ability to maintain confidentiality of information related to the company and its employees