Electrical Project Coordinator

InPwr, Inc. is looking for an Electrical Project Coordinator join our dynamic team!

We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, and Naples, FL. Named a 2019, 2022, 2023, and 2024 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation.

We InPwr people through personal commitment, relentless dedication, and driving results together. Come Join our Team!

Benefits:

• Medical, Dental, Vision and Life Insurance 100% company paid for employees

• Paid vacation & holidays

• 401(k) company match

• 30-day paid sabbatical every 5 years of employment

• Stable employment with a growing company

• Highly competitive salary

Essential Functions  

• Job Start Up/Pre-Qualifications/Job Closeout Documents

• Maintain, organize, be informed of SharePoint regarding job folders.

• Research vendors in area that work is to be performed

• Create Project team list with names, addresses, phone numbers, e-mail addresses

• Support the PM with all items the Superintendent/Foreman requires for the job

• Support PM with all official InPwr field forms

• Support with closing punch list.

• General Assistance to PM as directed

• Special projects—as required

• Create/Maintain All Project O&M manuals

• Follow-thru with weekly meeting with PM.

• Literary review of documents and correspondence including project update reports, proposals, requests for information and miscellaneous.

• Maintain heavy equipment/rentals on projects

• WIP Documentation to the PM at end of month close

• Support PM on WIP input.

• Assist PMs in project coordination in daily tasks as requested such as permit pulling, meeting agendas, collection/organizing/analyzing daily logs,

• Project photos are executed from start to finish.

• Review project logs and execute on administrative actions.

• Accounts Payable and Purchasing

• Troubleshoot invoice issues from AP Specialist with PM for resolution

• Vendor Maintenance and Relations

• Obtain Vendor Certificates of Insurance

• Field Purchasing

• Quote material

• Submit, create and maintain POs

• Manage Project Subcontracts and Change Orders including being the liaison between vendor & InPwr.

• Accounts Receivable

• Maintain, verify and troubleshoot the following reports on a weekly basis:

• Job Cost Status Summary

• Aged Payables Report

• PO Status Report

• Job Overview

• Change Requests for potential change orders

• Understand, Organize, Maintain and/or Utilize the following:

• Spectrum – InPwr financial software

• Microsoft Outlook/Word/Excel

• SharePoint

• Vendor websites – rentals specifically

• Adobe Acrobat

Skills and Requirements 

• Proven experience in accounting preferably in the construction industry

• Positive and “Can Do!” attitude, team player, and leader

• Strong work ethic and commitment to excellence

• Possess excellent interpersonal and communication skills

• Proficiency in office software and project management tools (e.g., Microsoft Office Suite).

• Exceptional organizational and time-management skills, with the ability to prioritize tasks and handle multiple projects simultaneously.

• Strong communication skills, both written and verbal, with the ability to interact effectively with team members and stakeholders.

• Attention to detail and accuracy in handling documentation and data.

• Ability to work independently and collaboratively within a team environment.

• Bachelor’s degree in business administration, project management, or a related field (preferred but not required).

• Candidate must live in the Indianapolis, IN area, and able to commute to the office each day.

Working/ Environment/ Physical Demands to successfully perform the essential functions of this job. This is a stationary position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. The employee must occasionally lift and/or move up to 15 pounds. Employees in this position must be physically able to efficiently perform the essential functions of the position.

EEO, Drug Free Workplace

Safety has always been our priority. Along with the usual protocols to protect our workforce, vendors, and business partners, we’ve implemented additional safety standards, specifically in response to minimizing the possibility of transmission of the COVID-19 virus. Along with CDC recommended guidelines associated with hand-sanitization and safe-distancing, we’ve established procedures to reduce exposure and susceptibility. These include providing personnel with appropriate PPE, limiting non-essential foot traffic, added cleaning protocols, and encouraging open lines of communication for feedback, questions, and concerns.

Employment contingent upon successful completion of background investigation and drug screening. Smoke-free workplace. Drug-free work environment according to Federal Law.

Visit us at www.inpwrinc.com to apply online!